Privacy Policy

1. Introduction

Welcome to YouthBaseballTryouts.com ("we", "us", or "our"), owned and operated by Lewis Web Developments, LLC. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or create an account.

By using our Site, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Create an account
• Post a tryout listing
• Contact a team or organization
• Subscribe to our newsletter
• Contact us for support

This information may include:

• Name
• Email address
• Phone number
• Organization/club name
• Location information (city, state)

2.2 Automatically Collected Information

When you visit our Site, we automatically collect certain information about your device, including:

• IP address
• Browser type and version
• Operating system
• Pages visited and time spent on pages
• Referring website
• Date and time of visit

2.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Site and hold certain information. Cookies are files with small amounts of data that are stored on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

2.4 Payment and Subscription Information

When you subscribe to a paid plan or make a payment (such as purchasing a featured placement), we collect and process the following information:

• Payment processing: We use Stripe, Inc. ("Stripe") as our third-party payment processor. Stripe collects and processes your payment information (credit card number, billing address, etc.) in accordance with their Privacy Policy. We do not store your complete credit card information on our servers.
• Stripe Customer ID: We store a unique Stripe customer identifier to manage your subscription and process future payments.
• Subscription data: We store your current plan type (Free, Club, or Featured Club), subscription start date, renewal date, and subscription status.
• Billing history: We maintain records of your subscription payments, invoices, and transaction history for accounting and tax purposes.
• Plan usage: We track your usage of plan features (such as number of tryout sessions posted and featured placements used) to enforce plan limits and provide service.

You can view Stripe's Privacy Policy here: https://stripe.com/privacy

2.5 Account and Authentication Data

If you create an account, we collect authentication information such as your email address, password (stored securely using industry-standard hashing), login tokens, and verification timestamps. This information is used solely to authenticate access and maintain account security.

2.6 Tryout Inquiry Data

When you submit an inquiry to a club or team through our contact forms, we collect the following information:

• Your name
• Email address
• Phone number (optional)
• Your message content
• IP address (for spam prevention)
• Browser information (for security)
• Which tryout or club you're inquiring about

Important: 30-Day Automatic Deletion

To protect your privacy, we automatically delete all personal information from inquiries after 30 days. This includes your name, email, phone number, and message content. We retain only anonymized statistics (such as total inquiry count) for analytics purposes. This cannot be used to identify you.

3. How We Use Your Information

We use the information we collect for various purposes, including:

• To provide and maintain our service: Creating and managing your account, processing tryout listings, managing your subscription
• To facilitate tryout inquiries: Forwarding your contact information to the club or team you're inquiring about, allowing them to respond to your interest
• To process subscriptions and payments: Managing your subscription plan, processing recurring payments, issuing invoices, and handling billing inquiries
• To enforce plan limits: Tracking your usage of plan features (sessions posted, featured placements used) to ensure compliance with your subscription tier
• To communicate with you: Sending verification emails, billing reminders, renewal notices, payment confirmations, responding to inquiries, and providing customer support
• To improve our service: Analyzing usage patterns, understanding user preferences, and developing new features
• To send marketing communications: Newsletters and promotional offers about plan upgrades, with your consent (you may opt out at any time)
• To prevent fraud and enforce our Terms of Use: Detecting suspicious activity, preventing abuse, and protecting our platform
• To comply with legal obligations: Responding to lawful requests, maintaining tax records, and preventing illegal activities

3.1 Legal Basis for Processing (EEA/UK users)

If you are located in the European Economic Area or the United Kingdom, our legal bases for processing your personal data include:

• Performance of a contract (e.g., providing listings or paid services)
• Legitimate interests (e.g., improving our platform and preventing fraud)
• Compliance with legal obligations
• Consent (e.g., for newsletters or marketing emails)

4. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

4.1 Public Listings

When you post a tryout listing, certain information (club name, location, contact information) will be publicly visible to users searching for tryouts.

4.2 Tryout Inquiries

When you submit an inquiry about a tryout or club, your contact information (name, email, phone number, and message) is shared with:

• The club or team you're contacting: They receive your inquiry via email so they can respond to your interest
• Site administrators: We receive a copy for quality assurance and spam prevention

Your inquiry information is automatically deleted after 30 days as described in section 2.6.

4.3 Service Providers

We share your information with trusted third-party service providers who perform services on our behalf, including:

• Payment and subscription processing (Stripe): Stripe processes all subscription payments, manages recurring billing, and stores your payment method information. When you subscribe to a paid plan, Stripe collects and processes your payment information according to their Privacy Policy. We receive limited information from Stripe (customer ID, subscription status, payment success/failure) to manage your account.
• Email delivery services: To send transactional emails (account verification, billing notifications, password resets) and marketing communications (with your consent)
• Web hosting providers: To host our website and database
• Analytics services: To understand how users interact with our platform and improve our service

These service providers are contractually obligated to protect your information, use it only for the purposes we specify, and comply with applicable data protection laws.

4.4 Analytics and Advertising Tools

We may use analytics services such as Google Analytics to understand usage patterns and improve the Site. These tools collect anonymized data such as browser type, pages visited, and session duration. You can opt out of Google Analytics by visiting https://tools.google.com/dlpage/gaoptout.

4.5 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas).

4.6 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of sensitive data (SSL/TLS)
• Secure password storage (hashing)
• Regular security assessments
• Limited access to personal information

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

6.1 Active Accounts

While your account is active, we retain all account information, subscription data, and listing history to provide our service.

6.2 Closed Accounts

When you cancel your subscription or delete your account, we will retain certain information for legal, tax, accounting, and fraud-prevention purposes, including:

• Subscription and payment records: Retained for at least 7 years for tax and accounting compliance
• Transaction history: Invoices, payment receipts, and billing records
• Communications history: Support tickets and correspondence for dispute resolution
• Fraud prevention records: Information necessary to prevent abuse and protect our platform
• Legal compliance data: Information required by law or regulation

6.3 Tryout Inquiries

30-Day Automatic Deletion: All personal information from tryout inquiries (name, email, phone, message, IP address) is automatically deleted after 30 days. We retain only:

• Anonymized inquiry count (for statistics)
• Which club/tryout was inquired about (without your identity)
• Date of inquiry (for analytics)

This anonymized data cannot be used to identify you and helps us understand which tryouts generate the most interest.

6.4 Anonymized Data

If you delete a listing or close your account, we may retain anonymized or aggregate information (with all personally identifiable information removed) for analytics, research, and service improvement. This anonymized data cannot be used to identify you.

7. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access and Portability: Request a copy of your personal information.
• Correction: Request correction of inaccurate or incomplete information.
• Deletion: Request deletion of your information, subject to exceptions.
• Opt-Out: Unsubscribe from marketing communications.
• Do Not Track: We currently do not respond to "Do Not Track" browser signals.

To exercise these rights, email frontoffice@youthbaseballtryouts.com with "Privacy Request" in the subject line.

8. Children's Privacy

Our Site is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us, and we will delete such information.

While our Site lists youth sports tryouts, it is intended for use by parents, guardians, coaches, and organizations—not by children themselves.

9. Third-Party Links

Our Site may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read the privacy policies of any third-party sites you visit.

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected
• Right to know if personal information is sold or disclosed
• Right to opt-out of the sale of personal information
• Right to deletion of personal information
• Right to non-discrimination for exercising your rights

We do not sell personal information to third parties.

11. International Users

Our Site is operated in the United States. If you are accessing our Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States. We ensure that international transfers are protected through appropriate safeguards such as standard contractual clauses.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. We will notify you of any material changes by:

• Posting the updated policy on this page
• Updating the "Last Updated" date
• Sending an email notification (for significant changes)

Your continued use of the Site after changes are posted constitutes your acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Email: frontoffice@youthbaseballtryouts.com
Website: https://youthbaseballtryouts.com

We will respond to your inquiry within a reasonable timeframe.

14. Consent

By using YouthBaseballTryouts.com, you consent to our Privacy Policy and agree to its terms.